CHAPTER RULES
Article I Name
The name of this chapter shall be Alpha Delta Chapter, Alpha Delta State Organization, The Delta Kappa Gamma Society International.
Article II Purpose
The mission and purposes of Alpha Delta Chapter shall be the seven purposes of The Delta Kappa Gamma Society International.
Article III Membership
Membership is in accordance with the Constitution, Article III and the International Standing Rules, Section 3. The chapter has full authority for the administration for membership.
Section I. Recommendation for Membership
A. Recommendation for membership forms shall be available at each regular chapter meeting.
B. Recommendation for Membership forms shall be completed by the sponsor, and returned to the Membership & Initiation chairman.
C. The Membership & Initiation Committee shall review the recommendation forms and prepare to present the candidates’ names to the chapter membership.
D. At a regular chapter meeting, general membership shall vote by written ballot. Four-fifths (4/5) of those voting must elect the candidate to membership.
Section 2. Invitations to Membership
A. Invitations to membership shall be issued in writing by the president or Membership & Initiation Chairman.
B. Orientation of members-elect shall be held prior to initiation. The orientation program shall be the responsibility of the Membership & Initiation Committee and the president.
Section 3. Initiation
A. Initiation of new members shall be held at a regular meeting.
B. The Membership & Initiation Committee plans the initiation ceremony with assistance from the president and other chapter officers.
Section 4. Honorary Members
A. Women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service.
B. Honorary members should reside within the chapter’s geographic area at the time of their initiation. They shall be privileged to participate in all activities except that of holding office.
Section 5. Change of Member Status
A. The recording secretary shall record, in the minutes, the name and action taken to change member status.
B. A member wishing to change her status shall put the request in writing to the president, stating the reasons for the requested change. The change shall be acted on and approved by the general membership at a regular meeting.
C. A member who has resigned or been terminated for non- payment of dues can be reinstated or can transfer to a different chapter by contacting the receiving chapter and paying current dues and fees.
Section 6. Special Recognition of a Member’s Death
A. A red rose is sent and a donation is made to a local library as a memorial.
B. Current officers or members will conduct the Delta Kappa Gamma Memorial Service at the funeral home or service, if requested by the family of the deceased member.
C. Deceased members are honored at the Necrology Service held at the state convention.
Section 7. Attendance
No notation is made of absences. Members attend if possible.
Section 8. Disposition of Society Jewelry.
The Executive Board shall decide on the disposition of any Society jewelry that has been returned to the chapter.
Article IV Finance
Financial matters are in accordance with the Constitution, Article IV, International Standing Rules, and the Alpha Delta State Bylaws, Article IV.
Section I. Assessments
A. Chapter dues shall be determined annually no later than the first meeting of the fiscal year that begins in July. A change in dues will be recommended by the Finance Committee, with approval of the Executive Board, and will be submitted to a chapter vote before being implemented.
B. The Finance Committee shall make recommendations for changes in dues no later than the September meeting. All members shall be notified at or prior to the first meeting of the fiscal year.
C. Chapter assessments (to finance a special project for a limited time of collection) shall be recommended by the Executive Board or the Finance Committee and approved by the chapter vote at a regular meeting before being implemented.
D. Annual chapter, state, and international dues and fees shall be collected by the chapter treasurer by October 31.
Section 2. Budget
A. The Finance Committee shall develop an annual budget and present it to the membership no later than the first business meeting of the fiscal year for approval.
B. The chapter budget shall include operational expenses, gifts, donations, scholarships, and grants as estimated by the Finance Committee.
Section 3. Audits
The Finance Committee shall provide for an annual audit.
Article V Organization
Alpha Delta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, Article V, Section B; International Standing Rules; and Alpha Delta Standing Rules.
Article VI Officers and Related Personnel
Chapter officers are set in accordance with the Constitution, Article VI, International Standing Rules, Section 6, and the Alpha Delta State Bylaws, Article VI.
Section 1. Chapter Officers
Alpha Delta Chapter officers shall be a president, a first vice-president, a second vice-president, a recording secretary, a corresponding secretary (all elected), and a treasurer appointed by the Executive Board. They take office on July 1 following their election, for a two-year term.
Section 2. Election of Officers
A. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the April meeting of the even-numbered year of each biennium, with the election taking place in April.
B. The Ballot shall include the slate of officers and nominees for the Nominations Committee.
C. After the report of the Nominations Committee has been made, additional nominations may be made from the floor with consent of the nominee.
D. Election shall be by ballot, and a majority of votes cast elects. If there is but one nominee for an office, the election may be by voice vote.
E. A treasurer shall be appointed by the Executive Board at the spring meeting of even-numbered years. Appointment of an assistant treasurer is optional.
Section 3. Duties of Officers
A. Officers shall perform duties as specified in the Constitution, Article VI, Alpha Delta Bylaws, and as authorized in the Alpha Delta Chapter Standing Rules.
B. In addition:
• The president shall act as presiding officer at meetings, direct the activities of the organization, act as chair of the Executive Board, appoint a parliamentarian and a historian, appoint the committee chairs, and serve as member ex-officio, with vote, on all committees except Nominations. The president shall approve for payment all expense claims, approve publications, fill by appointment any vacancies in office, and take action, with the advice and approval of the Executive Board, on matters that cannot be deferred until the next meeting. The president shall oversee completion of committee reports as required by state and international officers during the biennium. The president shall represent the chapter at meetings, conferences, and other events, and serve as a member of the Alpha Delta State organization Executive Board.
• The first vice-president shall serve as chairman of the Program of Work Committee and is responsible for the yearbook, for coordinating programs at each meeting, and for forwarding the copies of the chapter yearbook to state officers each year.
• The second vice-president shall serve as chairman of the communications committee and is responsible for the chapter newsletter, to be published at least two times yearly; coordination of local newspaper submissions; and for forwarding copies of the chapter newsletter to state officers if requested.
• The recording secretary shall be responsible for keeping minutes of the regular meetings and Executive Board meetings, and for updating Chapter Standing Rules as policies are changed during business meetings.
• The corresponding secretary shall carry on such correspondence as may be delegated to her by the president.
• The treasurer is responsible for collecting all dues and fees, for forwarding all required dues and fees to State and International on time, for paying all bills and obligations of the chapter, and for maintaining a record of receipts, bills, and bank statements. The treasurer completes the annual report and orders all supplies from International. The treasurer shall order the president’s pin at the chapter’s expense and have it available to the current president before installation of new officers is held. A fidelity bond, the cost of which is paid by the state organization, covers the treasurer.
•A parliamentarian acts as advisor to the officers and members in matters pertaining to the interpretation of the Constitution and to parliamentary procedure.
• A historian is responsible for compiling a scrapbook of the biennium’s activities, communications and copies of publicity releases concerning meetings and members.
• The first vice-president and second vice-president will be encouraged, but not required, to advance up the chain of officers at the succeeding biennium election.
Section 4. Filling of vacancies
In the event that a member holding an elective or appointed position is unable to perform her duties, the position shall be declared vacant by the respective officer(s) and a successor named by the Executive Board.
Article VII Executive Board
The chapter shall have an Executive Board as required in the Constitution, Article VII, Section C.
Section 1. Make-up of Executive Board
A. The members of the Chapter Executive Board shall be the elected officers and the immediate past president.
B. The treasurer, assistant treasurer, parliamentarian, and historian are ex-officio members without vote.
Section 2. Duties of the Executive Board
A. The Alpha Delta Chapter Executive Board shall function according to the Constitution, Article VII.
B. The Chapter Executive Board shall meet at least two times annually to plan meetings, to make appointments, to complete annual reports for state and International officers, and to conduct other business as necessary.
Article VIII Committees
Section 1. Committees shall fulfill responsibilities as outlined in the Constitution and as detailed in the Handbook.
A. The Finance Committee shall include the immediate past treasurer, one other past treasurer, the current treasurer, and three members at large. The current treasurer is ex-officio, without vote. This committee audits the books and prepares the yearly budget.
B. The Membership & Initiation Committee oversees the process of recommending, voting to accept, and orientation of new members.
C. The Program of Work Committee is chaired by the first vice president and includes chapter officers and chairmen of the following standing committees: Personal Growth and Services, Professional Affairs, and Leadership & Scholarship. This committee is responsible for planning the year’s programs, compiling the yearbook, and coordinating the programs and hostess committees for regular meetings.
D. The Communications Committee is chaired by the second vice-president and responsible for the chapter newsletter and local publicity.
E. The Personal Growth and Services Committee provides direction for work in personal growth of members and encourages participation in study groups, community services and other outreach activities.
F. The Professional Affairs Committee studies current educational trends and issues, informs members about legislation of interest, and develops chapter interest and participation in activities designed to improve the professional status of women educators.
G. The Leadership & Scholarship Committee encourages members to participate in opportunities for professional growth that include international and state scholarships, seminars, travel and study groups, and international study. This Committee will inform members of various World Fellowship projects. The committee shall establish the requirements for applicants and select the recipients of chapter awards.
Section 2. Nominations Committee
A. The Nominations Committee is responsible for compiling and presenting a slate of chapter officers at the April meeting of even-numbered years.
B. A new Nominations Committee is elected by the membership at the same time the slate of officers is elected. The Nominations Committee shall select it.
Section 3. Hostess Committees shall be appointed by the first vice-president for each meeting. Duties of the Hostess Committee are to provide greeters, an invocation and decorations, and to act as the calling committee for that meeting. The Hostess Committee chairman works directly with the first vice-president to establish the number of reservations for that meeting.
Section 4. Special Committees, when needed, may be appointed by the president, Executive Board, or action at a regular meeting.
Article IX Meetings
Section 1. At least four business meetings are planned by the Program of Work Committee each year for September through June.
A. Meetings are generally dinner meetings held at St. Colman’s Parish Hall, but the Program of Work Committee may plan special arrangements.
B. The March meeting is a joint birthday meeting held with the Alpha Gamma Chapter of Chillicothe to commemorate the founding of Alpha Gamma on March 24, 1939 and Alpha Delta on March 25, 1939. Meetings are hosted alternately by the two chapters.
C. Founders’ Day may be observed at any regular meeting as decided by the Program of Work Committee.
D. The June meeting is usually a planned outing.
Section 2. A quorum shall consist of two-thirds (2/3) of the members who made reservations at any regular scheduled meeting.
Section 3. Executive Board Meetings are called by the president. The Executive Board shall meet at least twice yearly. Special Executive Board meetings may be called by the president.
Article X Amendments
Standing Rules shall be revised and updated by the Executive Board biennially in odd numbered years following the International Convention. Amendments, if necessary, will be presented to the membership and approved by 2/3 of voting members, a quorum being present, at any regular meeting. Individual rules may be considered at any regular business meeting, and adopted if approved by 2/3 of voting members, a quorum being present. The adopted amendment will take effect immediately upon adoption unless a proviso states otherwise.
Article XI Dissolution
In the event the dissolution of Alpha Delta Chapter becomes necessary, the State Executive Board shall be informed of the dissolution. In case of dissolution:
Section 1. All funds and paraphernalia shall be disbursed as follows:
A. The charter shall be returned to the state president for forwarding to International Headquarters.
B. All financial obligations of the chapter shall be paid.
C. Remaining chapter funds, after obligations are met, shall be sent to the state treasurer.
D. Initiation paraphernalia and all chapter records shall be sent to the state president.
Section 2. Members desiring to maintain membership may transfer to other chapters.
Section 3. The State Executive Board shall decide whether to reuse the Greek name of the dissolved chapter.
Adopted September 20, 2011
The name of this chapter shall be Alpha Delta Chapter, Alpha Delta State Organization, The Delta Kappa Gamma Society International.
Article II Purpose
The mission and purposes of Alpha Delta Chapter shall be the seven purposes of The Delta Kappa Gamma Society International.
Article III Membership
Membership is in accordance with the Constitution, Article III and the International Standing Rules, Section 3. The chapter has full authority for the administration for membership.
Section I. Recommendation for Membership
A. Recommendation for membership forms shall be available at each regular chapter meeting.
B. Recommendation for Membership forms shall be completed by the sponsor, and returned to the Membership & Initiation chairman.
C. The Membership & Initiation Committee shall review the recommendation forms and prepare to present the candidates’ names to the chapter membership.
D. At a regular chapter meeting, general membership shall vote by written ballot. Four-fifths (4/5) of those voting must elect the candidate to membership.
Section 2. Invitations to Membership
A. Invitations to membership shall be issued in writing by the president or Membership & Initiation Chairman.
B. Orientation of members-elect shall be held prior to initiation. The orientation program shall be the responsibility of the Membership & Initiation Committee and the president.
Section 3. Initiation
A. Initiation of new members shall be held at a regular meeting.
B. The Membership & Initiation Committee plans the initiation ceremony with assistance from the president and other chapter officers.
Section 4. Honorary Members
A. Women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service.
B. Honorary members should reside within the chapter’s geographic area at the time of their initiation. They shall be privileged to participate in all activities except that of holding office.
Section 5. Change of Member Status
A. The recording secretary shall record, in the minutes, the name and action taken to change member status.
B. A member wishing to change her status shall put the request in writing to the president, stating the reasons for the requested change. The change shall be acted on and approved by the general membership at a regular meeting.
C. A member who has resigned or been terminated for non- payment of dues can be reinstated or can transfer to a different chapter by contacting the receiving chapter and paying current dues and fees.
Section 6. Special Recognition of a Member’s Death
A. A red rose is sent and a donation is made to a local library as a memorial.
B. Current officers or members will conduct the Delta Kappa Gamma Memorial Service at the funeral home or service, if requested by the family of the deceased member.
C. Deceased members are honored at the Necrology Service held at the state convention.
Section 7. Attendance
No notation is made of absences. Members attend if possible.
Section 8. Disposition of Society Jewelry.
The Executive Board shall decide on the disposition of any Society jewelry that has been returned to the chapter.
Article IV Finance
Financial matters are in accordance with the Constitution, Article IV, International Standing Rules, and the Alpha Delta State Bylaws, Article IV.
Section I. Assessments
A. Chapter dues shall be determined annually no later than the first meeting of the fiscal year that begins in July. A change in dues will be recommended by the Finance Committee, with approval of the Executive Board, and will be submitted to a chapter vote before being implemented.
B. The Finance Committee shall make recommendations for changes in dues no later than the September meeting. All members shall be notified at or prior to the first meeting of the fiscal year.
C. Chapter assessments (to finance a special project for a limited time of collection) shall be recommended by the Executive Board or the Finance Committee and approved by the chapter vote at a regular meeting before being implemented.
D. Annual chapter, state, and international dues and fees shall be collected by the chapter treasurer by October 31.
Section 2. Budget
A. The Finance Committee shall develop an annual budget and present it to the membership no later than the first business meeting of the fiscal year for approval.
B. The chapter budget shall include operational expenses, gifts, donations, scholarships, and grants as estimated by the Finance Committee.
Section 3. Audits
The Finance Committee shall provide for an annual audit.
Article V Organization
Alpha Delta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, Article V, Section B; International Standing Rules; and Alpha Delta Standing Rules.
Article VI Officers and Related Personnel
Chapter officers are set in accordance with the Constitution, Article VI, International Standing Rules, Section 6, and the Alpha Delta State Bylaws, Article VI.
Section 1. Chapter Officers
Alpha Delta Chapter officers shall be a president, a first vice-president, a second vice-president, a recording secretary, a corresponding secretary (all elected), and a treasurer appointed by the Executive Board. They take office on July 1 following their election, for a two-year term.
Section 2. Election of Officers
A. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the April meeting of the even-numbered year of each biennium, with the election taking place in April.
B. The Ballot shall include the slate of officers and nominees for the Nominations Committee.
C. After the report of the Nominations Committee has been made, additional nominations may be made from the floor with consent of the nominee.
D. Election shall be by ballot, and a majority of votes cast elects. If there is but one nominee for an office, the election may be by voice vote.
E. A treasurer shall be appointed by the Executive Board at the spring meeting of even-numbered years. Appointment of an assistant treasurer is optional.
Section 3. Duties of Officers
A. Officers shall perform duties as specified in the Constitution, Article VI, Alpha Delta Bylaws, and as authorized in the Alpha Delta Chapter Standing Rules.
B. In addition:
• The president shall act as presiding officer at meetings, direct the activities of the organization, act as chair of the Executive Board, appoint a parliamentarian and a historian, appoint the committee chairs, and serve as member ex-officio, with vote, on all committees except Nominations. The president shall approve for payment all expense claims, approve publications, fill by appointment any vacancies in office, and take action, with the advice and approval of the Executive Board, on matters that cannot be deferred until the next meeting. The president shall oversee completion of committee reports as required by state and international officers during the biennium. The president shall represent the chapter at meetings, conferences, and other events, and serve as a member of the Alpha Delta State organization Executive Board.
• The first vice-president shall serve as chairman of the Program of Work Committee and is responsible for the yearbook, for coordinating programs at each meeting, and for forwarding the copies of the chapter yearbook to state officers each year.
• The second vice-president shall serve as chairman of the communications committee and is responsible for the chapter newsletter, to be published at least two times yearly; coordination of local newspaper submissions; and for forwarding copies of the chapter newsletter to state officers if requested.
• The recording secretary shall be responsible for keeping minutes of the regular meetings and Executive Board meetings, and for updating Chapter Standing Rules as policies are changed during business meetings.
• The corresponding secretary shall carry on such correspondence as may be delegated to her by the president.
• The treasurer is responsible for collecting all dues and fees, for forwarding all required dues and fees to State and International on time, for paying all bills and obligations of the chapter, and for maintaining a record of receipts, bills, and bank statements. The treasurer completes the annual report and orders all supplies from International. The treasurer shall order the president’s pin at the chapter’s expense and have it available to the current president before installation of new officers is held. A fidelity bond, the cost of which is paid by the state organization, covers the treasurer.
•A parliamentarian acts as advisor to the officers and members in matters pertaining to the interpretation of the Constitution and to parliamentary procedure.
• A historian is responsible for compiling a scrapbook of the biennium’s activities, communications and copies of publicity releases concerning meetings and members.
• The first vice-president and second vice-president will be encouraged, but not required, to advance up the chain of officers at the succeeding biennium election.
Section 4. Filling of vacancies
In the event that a member holding an elective or appointed position is unable to perform her duties, the position shall be declared vacant by the respective officer(s) and a successor named by the Executive Board.
Article VII Executive Board
The chapter shall have an Executive Board as required in the Constitution, Article VII, Section C.
Section 1. Make-up of Executive Board
A. The members of the Chapter Executive Board shall be the elected officers and the immediate past president.
B. The treasurer, assistant treasurer, parliamentarian, and historian are ex-officio members without vote.
Section 2. Duties of the Executive Board
A. The Alpha Delta Chapter Executive Board shall function according to the Constitution, Article VII.
B. The Chapter Executive Board shall meet at least two times annually to plan meetings, to make appointments, to complete annual reports for state and International officers, and to conduct other business as necessary.
Article VIII Committees
Section 1. Committees shall fulfill responsibilities as outlined in the Constitution and as detailed in the Handbook.
A. The Finance Committee shall include the immediate past treasurer, one other past treasurer, the current treasurer, and three members at large. The current treasurer is ex-officio, without vote. This committee audits the books and prepares the yearly budget.
B. The Membership & Initiation Committee oversees the process of recommending, voting to accept, and orientation of new members.
C. The Program of Work Committee is chaired by the first vice president and includes chapter officers and chairmen of the following standing committees: Personal Growth and Services, Professional Affairs, and Leadership & Scholarship. This committee is responsible for planning the year’s programs, compiling the yearbook, and coordinating the programs and hostess committees for regular meetings.
D. The Communications Committee is chaired by the second vice-president and responsible for the chapter newsletter and local publicity.
E. The Personal Growth and Services Committee provides direction for work in personal growth of members and encourages participation in study groups, community services and other outreach activities.
F. The Professional Affairs Committee studies current educational trends and issues, informs members about legislation of interest, and develops chapter interest and participation in activities designed to improve the professional status of women educators.
G. The Leadership & Scholarship Committee encourages members to participate in opportunities for professional growth that include international and state scholarships, seminars, travel and study groups, and international study. This Committee will inform members of various World Fellowship projects. The committee shall establish the requirements for applicants and select the recipients of chapter awards.
Section 2. Nominations Committee
A. The Nominations Committee is responsible for compiling and presenting a slate of chapter officers at the April meeting of even-numbered years.
B. A new Nominations Committee is elected by the membership at the same time the slate of officers is elected. The Nominations Committee shall select it.
Section 3. Hostess Committees shall be appointed by the first vice-president for each meeting. Duties of the Hostess Committee are to provide greeters, an invocation and decorations, and to act as the calling committee for that meeting. The Hostess Committee chairman works directly with the first vice-president to establish the number of reservations for that meeting.
Section 4. Special Committees, when needed, may be appointed by the president, Executive Board, or action at a regular meeting.
Article IX Meetings
Section 1. At least four business meetings are planned by the Program of Work Committee each year for September through June.
A. Meetings are generally dinner meetings held at St. Colman’s Parish Hall, but the Program of Work Committee may plan special arrangements.
B. The March meeting is a joint birthday meeting held with the Alpha Gamma Chapter of Chillicothe to commemorate the founding of Alpha Gamma on March 24, 1939 and Alpha Delta on March 25, 1939. Meetings are hosted alternately by the two chapters.
C. Founders’ Day may be observed at any regular meeting as decided by the Program of Work Committee.
D. The June meeting is usually a planned outing.
Section 2. A quorum shall consist of two-thirds (2/3) of the members who made reservations at any regular scheduled meeting.
Section 3. Executive Board Meetings are called by the president. The Executive Board shall meet at least twice yearly. Special Executive Board meetings may be called by the president.
Article X Amendments
Standing Rules shall be revised and updated by the Executive Board biennially in odd numbered years following the International Convention. Amendments, if necessary, will be presented to the membership and approved by 2/3 of voting members, a quorum being present, at any regular meeting. Individual rules may be considered at any regular business meeting, and adopted if approved by 2/3 of voting members, a quorum being present. The adopted amendment will take effect immediately upon adoption unless a proviso states otherwise.
Article XI Dissolution
In the event the dissolution of Alpha Delta Chapter becomes necessary, the State Executive Board shall be informed of the dissolution. In case of dissolution:
Section 1. All funds and paraphernalia shall be disbursed as follows:
A. The charter shall be returned to the state president for forwarding to International Headquarters.
B. All financial obligations of the chapter shall be paid.
C. Remaining chapter funds, after obligations are met, shall be sent to the state treasurer.
D. Initiation paraphernalia and all chapter records shall be sent to the state president.
Section 2. Members desiring to maintain membership may transfer to other chapters.
Section 3. The State Executive Board shall decide whether to reuse the Greek name of the dissolved chapter.
Adopted September 20, 2011